Information on filing your Statement of Ownership (PS Form 3526)
Wednesday, 12 September 2012 09:28

Download PS Form 3526 (Interactive)

Download PS Form 3526-X (Interactive)

 The deadline for filing your Statement of Ownership, Management, and Circulation (PS Form 3526) with the U.S. Postal Service is October 1 of each year.  The filing and publication of this form is a requirement for maintaining Periodicals mailing privileges.  Dailies must publish a completed copy of this form in their newspaper by October 10, and non-dailies by October 31.

 Beginning in 2012, The PS Form 3526 was revised to allow you to indicate if you wanted to include electronic subscribers with your Statement of Ownership.  Electronic subscriber figures are not to be entered directly onto the PS Form 3526, as the figures on this form only include printed copies. Line 16 of PS Form 3526 has a box you would check indicating that your total circulation includes electronic subscribers.  The actual figures for electronic subscribers are to be entered on a worksheet, PS Form 3526-X.  This would be an attachment to PS Form 3526 and submitted to your original entry post office. You only complete PS Form 3526-X if you want to show electronic subscribers.  This is optional. You do not have to include electronic subscribers.  Unless you are including electronic subscribers, you complete and submit only PS Form 3526.  The process is exactly the same this year as it was in 2012.

If your are submitting your Statement of Ownership through PostalOne, you cannot include electronic subscribers as PostalOne does not have a PS Form 3526-X attachment available.

To clarify, do not enter electronic subscribers directly on the PS Form 3526.  This form is only for printed copies.  Electronic subscribers are entered by checking the box on line 16 of the PS Form 3526, and completing PS Form 3526-X with the figures for your electronic subscribers. Again, claiming electronic subscribers is optional, and there are specific requirements as to what defines a paid electronic subscriber.

A print subscriber that is given free access to your electronic version is not a paid electronic subscriber. A paid electronic subscriber must pay a separate subscription rate that you have established for electronic subscribers. You are allowed to offer discounts to this rate but there are limitations.

Additionally, reporting less than 60% total paid subscribers on your Statement of Ownership could trigger a USPS circulation audit to verify your Periodicals eligibility.  Also, at least 40% of your paid circulation must consist of printed copies.

Please fax or mail a completed copy of you Statement of Ownership to the Texas Press Association office.  Fax number is 512-477-6759.  Mailing address is 718 West 5th St, Austin, TX  78701.  If you have any questions please contact TPA Periodicals Consultant Joel Allis at   This e-mail address is being protected from spambots. You need JavaScript enabled to view it or at 512-585-6239.

A print subscriber that is given free access to the electronic version of your newspaper does not count as a paid e-subscriber. To count as a paid e-subscriber, the electronic subscriber must pay more than a nominal rate for the electronic subscription. Nominal rate is understood to be at least 30 percent of the basic annual rate. This would require the publication to establish a basic electronic subscriber rate. (For example: $30 a year — subscribers paying at least $9 a year for an electronic subscription would count as paid e-subscribers.)

If you submit your Statement of Ownership via PostalOne! you will have to use the old form and will not be able to claim e-subscribers for 2012. If you are not claiming e-subscribers, you can use the old form.